Apply Now

Service Administrator

Location : Cambridge, ON Department:

Post Date : 10/3/2018 Closing Date: Until suitable candidate is found.


Innovative Steam Technologies (IST), a division of Propak Systems Ltd, is the leading worldwide supplier of steam generators used in Power, Cogeneration, and Enhanced Oil Recovery applications. Reporting directly to the Service Manager, the Service Administrator is focused on supporting the administrative and commercial functions of the Operations department.

Key Responsibilities:

• Assisting accounting with the consolidation, reconciliation and balancing of expense reports as well as payroll timesheets from site. • Compile, prepare and track both service and vendor invoices for submittal to accounting. • Preparing and updating Project Order Request Forms (PORF) for all new and updated Service projects, and assisting Service personnel in preparation of budget estimates • Assisting in the maintenance and organization of the Service Directory (database of site related documents such as daily reports, forms, Service project register, welder continuity reports, etc.) • Working with supply chain to get quotes and prepare client small parts orders, purchase requisitions, shipping documentation, and tool shipments. • Assisting with contract spares list preparation • Controlling and maintaining tools inventory records and order stock of consumables • Receiving incoming customer calls during Service personnel absences for site work and routing calls to appropriate resources within department or IST • Serving as communications channel between clients and Service personnel • Providing Service Manager with Cash Flow Forecast with Planned Invoicing vs Expected Receipts • Preparing Requisition documents for Manufacturing related work orders • Maintenance of filing system for all service and vendor documentation as well as site quality and safety documentation • Assisting with travel arrangements when necessary

Qualitifications :

• 3+ years’ Administrative experience • High School Diploma • Exceptional communication and customer service skills required • Previous experience in accounting and/or purchasing would be considered and asset • Ability to work with minimal supervision • Ability to multi-task with high attention to detail Interested candidates should apply stating Service Administrator - IST in the subject line to: Innovative Steam Technologies thanks all applicants for their interest however only those selected for an interview will be contacted. No Phone Calls Please

If you are interested in this career opportunity, please apply stating Service Administrator in the subject line to:

We thank all applicants for their interest in Propak as an employer, however only those selected for an interview will be contacted.